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Dismissal Hub

At dismissal, plans change all afternoon, with a sick kid, a grandparent picking up or a bus that’s late.

With Dismissal Hub, we do it faster and better. Each bus and door gets its own list on a phone, and a parent’s change shows up on those phones right away. The office sees every kid who is still unaccounted for, and where they should be.

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One Afternoon, Start to Finish

A sample school on a Wednesday, from 2:50 to the last kid out.

  1. Step 01

    What You Start With

    At 2:50 the lists are already right. Every kid is on one list, worked out from their usual day plus today’s changes. Kids who are out today are already counted.

    The dashboard at 2:50 on a sample Wednesday. A dark band reads 323 on today’s lists, bell at 3:00, 11 absent and 2 signed out early, already accounted for. Below it, one tile per bus and door, six buses, the main entrance and extended day, each with its count, and a Who am I missing list. Beside it, two phones show the Bus 3 list and the main entrance list, every kid still waiting.

  2. Step 02

    A Parent Calls

    You enter the change once, and every change has to have an end date, so a one-day change cannot turn into a permanent one by accident.

    Bus 3 finds out the kid is not riding today. The main entrance finds out they’re coming. Both phones show it right away.

    The same dashboard at 2:51, after a parent called. Bus 3 and the main entrance each carry a 1 late change tag, and the Late changes list shows the student moved from Bus 3 to pick up. On the Bus 3 phone a red banner says the student is not on Bus 3 today, now pick up. On the main entrance phone an amber banner says the student is pick up today, not Bus 3. Each banner has a Got it button.

  3. Step 03

    At the Curb

    Whoever is on the bus opens that bus on their phone and sees only those kids. One tap per kid, with an undo. The count at the top goes down as they leave.

    Two phones partway through dismissal. Bus 3 reads 20 to go, 6 of 26 on, and the main entrance reads 107 to go, 23 of 130 on, each with a green progress bar. Both still show the 2:51 late change at the top, and each list has one row per kid with a round check button; the kids already checked off turn green.

  4. Step 04

    When Someone Is Missing

    A bus pulls away with one kid not checked. The office sees the name, the teacher and the bus right then.

    The dashboard at 3:11 turned red. It reads 1 still unaccounted for, 322 dismissed. A red alert under it says Bus 5 departed at 3:11 with 1 not checked, names the student and their teacher with a Mark found button, gives the next step, radio the Bus 5 driver and check the teacher’s room, and has an I’m on it button. The Bus 5 tile is red; every other tile is green with a check. On the phones, Bus 3 has departed and the main entrance reads all clear.

  5. Step 05

    Everyone Accounted For

    When the last kid is out, the board goes green. Every tap is saved with who, where and when, so when a parent calls about last Tuesday, you can look it up. Breakdowns shows what went wrong today and the next step for each one.

    The dashboard with everyone accounted for: a green band with a large check, last student dismissed at 3:13, 13 minutes after the bell, and every bus and door tile green with the time it departed or cleared. Both phones show their station closed, Bus 3 departed and the main entrance clear, every kid checked off.

Where It Runs

It’s built to move into a school’s own Google account, behind the login staff already use. There’s no AI going into it.

If your afternoons look like this one, give me thirty minutes and we’ll talk it through.

Book a quick call (opens in a new tab)Or write me at chris@habetlerconsulting.com.